Emergency Response Program Manager – Turkey

Takaful Al Sham (TAS) has been responding to the Syrian crisis since 2012 and to the refugee response in Turkey since 2013. TAS is active in the areas of Education, Early Recovery, Food Security, Livelihoods and Empowerment, WASH, Protection, Shelter, CCCM and Emergency Relief, where TAS has successfully implemented over 130 projects in direct partnership with institutional donors, UN agencies and INGOs such as; BHA, SCHF, UNICEF, WFP, UNDP, IOM, CARE, GOAL, Save the Children, Global Communities, World Vision, DRC, WHH, Archenova, Chemonics. TAS aims to save lives and alleviate human suffering through collaborative, local and sustainable emergency and development assistance. TAS believes that empowering women, adolescents, youth and people with physical and mental disabilities to become engaged and proactive in their communities through socio-economic sustainability, development and sustainable solutions, for a better future.

TAS considers the values ​​of teamwork and continuous learning as real institutional values ​​that it applies in all departments. We strive to create the best working environment and encourage employees to continuously develop their capabilities.

Job Title: Emergency Response Program Manager

Function code: ER – TR – PGM – 138

Number of vacancies: 1

Application start date: August 14, 2024

Application deadline: August 25, 2024

Contract duration: 12 months (2 months trial period) with the possibility of extension
Location: Gaziantep – Turkey

Availability to start: As soon as possible.

Turkish nationality is an advantage.

Role Purpose:

Strategic/operational planning, monitoring/implementation of emergency relief projects implemented in Syria including food security, agriculture and NFI activities, ensuring achievement of sector objectives within the vision and mission of the organization, ensuring integration with other programs and sectors implementing projects in due form, following up budget disbursements as planned, ensuring documentation and implementation in line with management and donor requirements and submitting periodic written reports in a transparent manner. Develop project proposals for the emergency relief program and the ability to lead and remotely manage the team. He/she is also responsible for providing the technical support required for the projects and conducting a needs assessment of local communities, in addition to the technical design of project proposals for the program and providing technical guidance to field teams and coordination for all project activities. Ensure problem solving, evaluation and development of working teams. Build new relationships with new partners and donors and improve communication with existing partners. Develop technical programme procedures, manuals and policies in accordance with international and humanitarian standards. Represent TAS at all meetings, workshops, clusters and sub-clusters.

MAIN RESPONSIBILITIES:

1. Contribute to building and developing the institution’s strategic plan with regard to the FSA and NFI sectors.

2. Work on programme development and prepare interim and annual plans for activities and projects related to food security, NFI and agriculture.

3. Building partnerships with potential donors to support the program plan.

4. Monitor and follow the progress of project implementation and ensure the quality of work performed and prepare work plans in accordance with the objectives of each project and the schedule established therefor.

5. Ensure that documentation files (employees – project activities) are properly maintained at all project stages and that forms are used in accordance with institutional/donor/partner requirements.

6. Preparing all required reports regarding the project/program manager/donors/partners

7. Regularly follow up and exchange information on all matters related to the implementation of the project with the Programme Director and the field teams and collaborate with the relevant stakeholders in the institution (programmes – logistics – monitoring and evaluation) to carry out the project activities.

8. Writing project proposals related to food security, NFI and agriculture.

9. Designing food, non-food and agricultural baskets and technical requirements in projects according to humanitarian and international standards

10. Appointing and interviewing the selection personnel for the project and directing the appropriate support after the appointment.

11. Effectively represent the institution in relevant working groups, with stakeholders and at coordination meetings, as necessary.

12. Ensure a positive, continuous and clear presentation of the institution and maintain and develop good relationships with partners, local authorities and stakeholders.

13. Work closely and build partnerships with agencies and organizations in related areas of cooperation.

14. The ability to assess the needs and requirements of the community regarding camps.

15. Contribute to carrying out integrated needs assessments of integrated and multi-sectoral projects.

16. Designing appropriate vulnerability criteria for selecting beneficiaries in the area and ensuring community participation and transparency.

17. Providing training and workshops for the organization’s team within the specialization.

18. Resolve problems and challenges within projects and work teams.

19. Manage program grants effectively with stakeholders and donors.

20. Contribute to the development of plans and studies for projects that bring about integration between the Food Security, NFI and Agriculture sectors and the other sectors of the institution.

21. Build new relationships with new partners and donors and improve communications with existing partners.

22. Develop manuals and policies for technical programme procedures in accordance with international and humanitarian standards.

23. Performing any other duties assigned to him by the immediate supervisor within the specialty.

24. Adhere to the organization’s code of conduct.

25. Ensure that accountability and safeguarding procedures are observed and followed, and that any observations are reported.

26. Maintain the dignity of the beneficiaries and do not cause harm.

27. Respect and apply all principles of protection against sexual exploitation and abuse and the child protection policy, and comply with the obligation to report any incident of sexual exploitation or abuse or any breach of the protection policy.

28. Adhere to all policies of the Takaful Al Sham organization and comply with administrative orders and disciplinary procedures in case of violations.

29. A commitment to adhere to the Takaful Al Sham organization’s zero-tolerance policy for cases of sexual exploitation and abuse, and to promptly report any violations thereof.

QUALIFICATIONS AND EXPERIENCE:

• Bachelor’s degree or equivalent

• Minimum 5 years of experience in program management at non-profit organizations.

• Minimum 3 years of experience in food security, NFI and agricultural interventions.

• High knowledge and experience in CVA, Cash and Value chain mechanisms

• Extensive technical experience in agricultural and irrigation techniques.

• Experience in drafting technical procedures and manuals.

• Sufficient knowledge of the context of the camp and other communities.

• Skill in writing financing proposals, preparing budgets and operational plans for projects.

• Very good knowledge of the conditions of international donors and the requirements to meet them.

• Sufficient experience in writing financing applications, project life cycle and preparing periodic and progress reports.

• Knowledge of the MS Office 365 software package.

• The ability to lead, direct and coordinate teams, monitor, initiate and develop.

• A very good level of effective presentation, presentation and communication skills (oral and written).

• Excellent level of reading, writing and speaking English.

• The ability to lead, direct, coordinate, monitor, initiate and develop.

• The ability to analyze problems and create solutions.

• Ability to communicate, negotiate, plan and organize.

• The ability to work under pressure.

• Excellent communication and negotiation skills.

• Active member of main, sub-sector and related technical groups.

Desirable:

• Bachelor’s Degree in Agricultural Engineering/MA

• Certificate in Project Management PMP or PMD Pro1,2.

• Experience with MS Project.

Takaful Al-sham strives to achieve diversity in its workforce in terms of gender, nationality and culture. People from minority groups, indigenous groups and people with disabilities are also encouraged to apply.

All employees are required to adhere to the standards of professional conduct and to comply with the policies and procedures employed by Takaful Al-Sham. They are also required to adhere to humanitarian standards and principles of aid delivery.

Employees and volunteers of Takaful Al-sham are required not to engage in sexual exploitation and abuse in exchange for the services they provide. In addition, they take responsibility to protect children from harm and abuse and to ensure a safe environment for them. In addition, they work to create a safe working environment for all, free from any form of harassment, abuse, exploitation or misconduct in the course of work that affects the dignity and safety of the volunteer or employee.