Contracting & Procurement Officer – Netherlands

Company description

SNV is a global development partner with deep roots in the countries where we operate. We are driven by a vision of a better world: a world in which all people in every society live with dignity and have equal opportunities to thrive sustainably. To make this vision a reality, we need transformations in vital agri-food, energy and water systems. SNV contributes by building capacities and catalyzing partnerships in these sectors. We help strengthen institutions and effective governance, reduce gender inequality and barriers to social inclusion, and enable adaptation and mitigation to the climate and biodiversity crises.

Building on 60 years of experience, we support our partners with our technical and process expertise and methodological rigor. We do this in more than 20 countries in Africa and Asia with a team of around 1,600 colleagues. By being adaptable and tailoring our approaches to these different contexts, we can contribute to impact at scale, resulting in fairer lives for all.

Want to learn more about SNV’s initiatives? Visit our website snv.org.

Job description

We are looking for a dynamic and proactive Contracting & Procurement (C&P) Officer to join our Global Contracting & Procurement (C&P) Team within the Global Risk and Compliance (R&C) function. This role is essential to drive efficiency, compliance and high standards of our procurement processes, supporting both our NL office and our global teams.

• Type of contract: Full-time
• Contract duration: 1 year with possibility of extension
• Location: The Hague, Netherlands
• Expected start date: As soon as possible

Your role
As C&P Officer you will have a wide range of responsibilities with the ability to innovate and apply creative solutions, ensuring that all procurement activities, whether for goods, services or consultancy, are executed accurately and in line with SNV’s strategic objectives. From developing and implementing the procurement plan and overseeing the Procurement to Pay (P2P) cycle in the Dutch office, to supporting contract negotiations and ensuring best practices are followed. This role not only involves handling day-to-day procurement processes, but also contributes to refining workflows and practices, addressing risks and implementing improvements to improve the overall effectiveness of procurement. Your work ensures that SNV’s procurement activities are streamlined, compliant and aligned with the organization’s strategic objectives.

Main Responsibilities:

• Quality and timely purchasing planning: Actively participate in the sourcing process to ensure accurate delivery and full understanding of contract terms. Support the development and maintenance of procurement plans for Global Teams to ensure timely and effective procurement.
• Comprehensive support for contracting and purchasing: Provide advice and direct support in implementing C&P policies and procedures throughout the Procurement to Pay (P2P) cycle. Ensure compliance by managing the ERP system (SBD) and maintaining accurate data. Monitor procurement requirements, optimize processes and identify risks and areas for improvement, sharing insights with relevant stakeholders.
• Legal team involvement: Ensure that the legal team is involved when necessary and that procurement activities comply with legal and regulatory requirements, minimizing risk and ensuring compliance throughout the procurement process.
• Excellent project execution: Ensure C&P processes are compliant throughout the acquisition lifecycle. Monitor, manage and escalate C&P related risks, implement approved mitigation measures as required.
• Continuous learning and improvement: Identify risks and areas for improvement, provide proactive solutions to Global Teams. Lead and participate in learning initiatives including capacity building and the procurement community of practice, specifically for NL.
• User-friendly policy application: Maintain and update SNV’s Contracting and Procurement Policy area, including templates, guidelines and tools, and ensure compliance with legal, donor and SNV requirements under the direction of the Global C&P Lead. Keep contracting and procurement databases and systems accurate and up to date. .
• Development and delivery of training: Develop and deliver training materials to global teams under the supervision of the C&P leader.

Qualifications

• Bachelor’s degree in public administration, government procurement, law, international relations, or a related field, or equivalent experience.
• 4-5 years of demonstrable experience in contract and procurement processes, with a strong emphasis on indirect procurement or professional services such as HR, marketing, audit, IT and technology services.
• In-depth knowledge and practical experience in structuring, improving and maintaining the Procurement to Pay (P2P) process (2-3 years) in similar organizations.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint) and SharePoint. Experience with e-procurement platforms and database management, including ERP systems.
• Demonstrated ability to identify value creation, analyze cost structures and expertise in legal requirements relating to contracts (e.g. commercial clauses, data management, intellectual property rights, payment milestone negotiations, risk assessment).
• Strong ability to collaborate with a broad range of internal stakeholders, including global executives, directors, technical leaders and advisors, in defining and executing procurement strategies.
• Experience in applying procurement policies and processes, preferably in a public or international non-governmental organization (INGO) setting. Basic knowledge of donor compliance requirements.
• Demonstrated commitment to high quality standards, accuracy and attention to detail in all purchasing activities and documentation.
• Effective in presenting key points clearly and concisely, being open in sharing information and engaging in two-way communication to clarify and address issues.
• Strong analytical skills to identify patterns and relationships in information and the ability to plan and organize tasks methodically and effectively.

Additional information

How to apply
If you are excited about this opportunity and believe you have the skills and passion we are looking for, we would love to hear from you! Please send your CV and a cover letter via SmartRecruiters on/before September 4 to join our dedicated team at SNV. All information is treated strictly confidential.

What we offer you
A dynamic international environment with different nationalities and a place where you can make a positive impact on the lives of people living in poverty. You will fulfill this role from our Global Office in The Hague, where 120 team members support our teams around the world.

Working at SNV
SNV offers a competitive salary and a comprehensive benefits package. We offer a stimulating work environment, opportunities to lead and innovate, and a commitment to developing your skills in a fulfilling and diverse work environment. Our team members benefit from and contribute to an internal global network of experts. For more information, please visit our website: www.snv.org/careers.

At SNV, inclusivity is at the heart of our ethos. We celebrate the diversity of our workforce and have a policy of non-discrimination based on factors such as disability status, religion, ethnicity, gender, sexual orientation and more.

Reference and screening check
We will require you to provide us with the full details of two people who are willing to act as a reference. We will not contact these references without your explicit consent.

SNV carries out rigorous background and reference checks on potential safeguarding incidents on all candidates applying for internationally designated roles. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request for former employers to complete a questionnaire relating to misconduct (sexual exploitation, sexual abuse or sexual harassment), the “Statement of Conduct”. This Statement of Conduct adopts the definitions used in the Scheme.

*We do not appreciate mediation by third parties on the basis of this advertisement.