Budget and Tax Compliance Specialist, North America – United States of America

JOB SUMMARY:

HIAS is seeking a Budget & Fiscal Compliance Specialist, North America to support our North American programs in the preparation and administration of budgets, as well as the management of grants and cooperative agreements from initiation to closeout in the United States and overseas. This position is also responsible for the administration of grants implemented in Europe, Africa, and Latin America to support refugee resettlement and integration in the United States.

Please note, the salary for this position ranges between $65,000.00 and $70,000.00.

ESSENTIAL FUNCTIONS:

• Manages the reporting, compliance and recognition of grants and partnership agreements for the assigned portfolio.
• Works with accounting to ensure indirect costs are correctly allocated to grants and prepares monthly budget-to-actual reports.
• Works with program and development staff to ensure that restricted funds are used in accordance with donor intentions or that appropriate changes are requested.
• Ensures that financial requirements for grants and contracts are identified, achieved and monitored through regular monitoring meetings.
• Prepares monthly, quarterly and annual reports for financiers.
• Maintains a working knowledge of laws, regulations, policies, and other requirements affecting grant management, particularly federal grant requirements.
• Checks the coding of expenditure against limited grants to ensure adequate reporting.
• Helps maintain and analyze personnel allocations.
• Works with program managers to track and manage their budget and grant expenditures.
• Works closely with the North American Programs and the Budget & Fiscal Compliance teams to support branches with all financial agreements, monitoring and reporting, including the preparation of branch financial reporting workbooks.
• Assists in the compilation and preparation of annual operating and capital budgets.
• Prepares and performs monthly budget and actual analyses. Performs quarterly forecast reviews with program managers. Communicates results of reviews and analyses to finance leadership.
• Helps compare programmatic planning against funding constraints to provide a realistic financial and budgetary outlook.
• Works with the HQ program team to prepare budgets for North America proposals.
• Ensures budgets are timely and accurate.
• Assists with the annual HIAS budgeting process.
• Performs other assigned duties.

QUALIFICATIONS AND REQUIREMENTS:

• Bachelor’s degree in business administration, finance, accounting, international relations, or a related field.
• 3-5 years of work experience, preferably experience in analyzing and interpreting budgets and subsidies.
• Experience working at a national or international non-profit organization is an advantage.
• Excellent analytical skills and problem solving are required. The ability to communicate financial information to non-financial personnel is also required.
• The ability to effectively multi-task is required. You must also have an eye for detail and be able to see the big picture as well as the smallest details.
• Excellent interpersonal, written and verbal communication skills are required.
• Intermediate or higher level skills in Microsoft Excel are required.
• Travel, including travel to unsafe work environments, may be necessary.

ADOPTION PROCESS:

We strive for a fair and respectful hiring process and we do our utmost to respond to every applicant. We prioritize communication and transparency with all candidates, even those who do not advance. Here is a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone call with a HIAS recruiter.

Step 3: Video interview with the hiring manager.

Step 4: Video interview with a panel of HIAS employees.

Step 5: Online reference check with SkillSurvey.

Step 6: Conduct a background check with Shield Screening or HireRight.

Step 7: Start your professional journey with HIAS!

Please note: our recruitment processes may vary and not all candidates reach every step.

ABOUT US:

Over a century ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the gateway for immigrants to America. Our founders supported Jews fleeing persecution and poverty in Eastern Europe, guided by the traditions, texts, and history of the Jewish people—a history of oppression, displacement, and diaspora. HIAS has since helped generations of Jews who faced violence because of who they were, and HIAS remains committed to helping Jewish refugees around the world. Today, our clients at HIAS come from a variety of faiths, ethnicities, and backgrounds, as do our employees. We bring our experience, history, and values ​​to our work across five continents to ensure that refugees today have the essential services and opportunities they need to thrive.

HIAS is a learning community committed to diversity and inclusion. We conduct our work with integrity, accountability, transparency, and a commitment to the highest ethical standards. We seek employees with diverse backgrounds and life experiences to join our teams in the United States and around the world. People who identify as BIPOC, people with disabilities, LGBTQ+, and people with life experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission, and values.

VISION:

HIAS stands for a world in which refugees are welcome, safe and find opportunities.

MISSION:

Based on our Jewish values ​​and history, HIAS provides essential services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES:

Welcome • Acogimiento • Hospitalité • Hachnasat Orchim

We Welcome the stranger

Justice • Justicia • Justice • Tzedek

We strive for Justice

Empathy • Empatía • Empathy • Chesed

We approach our customers with Empathy

Partnership • Compañerismo • Collaboration • Chevruta

We believe in changing the world by Partnership

Courage • Coraje • Courage • Ometz

We trade with Courage to build a better world

Resilience • Resilience • Resilience • Ruach

We adapt and thrive, continually improving our Resistance

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious belief, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital, domestic partnership or civil union status, family status, pregnancy, childbirth, military status, protected veteran status, political affiliation or any other legally protected status.

Research has shown that women and people of color are less likely to apply for jobs if they do not meet all of the qualifications. We strongly encourage applicants with diverse identities, backgrounds, experiences, and perspectives to apply, even if you do not meet all of the required qualifications but have other qualifications that are relevant to the position and would make you a good fit for this role at HIAS!

SAFETY:

HIAS is committed to protecting children, vulnerable adults and other individuals from harm caused directly or indirectly by contact with HIAS. We do not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated staff. Any candidate offered employment with HIAS is expected to sign and comply with the HIAS Code of Conduct and Safeguarding Policy. All offers of employment are subject to satisfactory references and appropriate screening checks, including criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In accordance with this scheme, we will request information from applicants’ previous employers regarding findings of sexual exploitation, abuse and/or harassment during employment, or incidents that are being investigated after the applicant left employment. Similarly, HIAS will share this information when other organisations make enquiries about current and former HIAS employees as part of their recruitment process. By submitting an application, the applicant confirms that he/she understands these recruitment procedures.