Finance and Administration Coordinator – Ukraine

Function: Finance and administration coordinator

Location of the vacancy: Ukraine – Hybrid (remote and office in Kiev)

Reports to: Country Representative of Ukraine

ABOUT MEDGLOBAL

MedGlobal is a global humanitarian nonprofit organization that provides medical and health education services to people in need, including refugees and displaced persons, in disaster areas and underserved regions. The organization is made up of medical and public health professionals from diverse backgrounds.

WORKING SUMMARY

Ensure effective and efficient accounting and administrative management of MedGlobal programs in Ukraine in response to the humanitarian crisis.

MAIN DUTIES AND RESPONSIBILITIES

• Maintain all MedGlobal accounting processes to ensure compliance with national laws and regulations.
• Manage accounting and tax data of MedGlobal operations in Ukraine, including preparation and submission of financial, tax, statistical reports etc.
• Prepare and oversee all matters related to HR accounting, such as payroll, timesheets and national staff leaves, employee file maintenance and reporting, to ensure that the employment standards applied to local MedGlobal staff in comply with local labor and tax laws, etc. .
• Advertise new positions and track documentation of the entire recruitment process, including on-boarding.
• Off-board documentation for employees upon departure and complete any required approvals.
• Manage the petty cash and associated files (cash book).
• Complete the bank books and related files.
• Prepare bank reconciliations.
• Support in preparing and submitting payment requests and transfer requests to the head office; Assist the staff of the Country Representative and MedGlobal Ukraine in the management of expenditure and procurement matters.
• Collaborate with relevant MedGlobal headquarters staff for the preparation of internal and external audits;
• Perform other duties as necessary.

QUALIFICATIONS AND SKILLS

• Bachelor’s degree in accounting/finance/audit.
• 3-4 years of relevant experience in accounting.
• 3-4 years of relevant experience in accounting for INGOs, INGO representative office, local NGOs and/or charitable foundations is desirable.
• HR experience is a plus.
• Knowledge of Ukrainian tax regulations and Ukrainian labor law.
• Proficiency in computer skills (MS Office, accounting software).
• Ability to manage and prioritize a varied workload and meet deadlines.
• Ability to work in a team.
• Flexible and with a positive attitude.
• Good knowledge of the written and spoken Ukrainian and English language.

CODE OF CONDUCT

MedGlobal’s Code of Conduct reflects the profession’s core beliefs and values ​​of care, respect, trust and integrity. These beliefs and values ​​are fundamental to MedGlobal’s employees, volunteers, interns, consultants, coordinators and directors to guide their practice and behavior.

The Code is divided into categories as follows:

1. Always act with honesty, sincerity, integrity and openness; respect the opinions of others and treat everyone with equality and dignity, regardless of gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age or sexual orientation.
2. Provide a positive and valued experience for those receiving service within and outside MedGlobal.

CHILD PROTECTION POLICY

Child abuse in any form is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work.

MedGlobal is committed to ensuring a child-safe environment and applies a zero-tolerance approach to any form of child abuse and exploitation.

DISCRIMINATION, ABUSE AND POLICE POLICY

MedGlobal provides equal employment opportunity to all employees and applicants for employment and expressly prohibits and does not tolerate any form of discrimination, abuse, harassment (sexual or otherwise) based on race, ethnicity, religion, national origin, gender, age, marital status, citizenship , disability or military status. Under no circumstances shall MedGlobal employees and associated personnel participate in any form of discrimination, harassment or abuse (physical, sexual or verbal), intimidation or exploitation, or otherwise violate the rights of others within or outside the organization .