Country Office Grants Manager, Ukraine – Ukraine

Finn Church Aid Ukraine is looking for a grant manager. The Grants Manager is responsible for preparing and writing funding proposals, ensuring compliance with donor reporting and programming requirements, and identifying funding and partnership opportunities that will help FCA Ukraine achieve its strategic priorities. The Grants Manager will be based in FCA’s Kyiv office.

Background information about FCA

Finn Church Aid (FCA) is the largest Finnish international aid organisation. We operate in 13 countries, where the needs are greatest. We work with the poorest people, regardless of their religious beliefs, ethnic background or political convictions. Our work is rights-based, which means that our activities are guided by equality, non-discrimination and responsibility.

For more information, visit www.kua.fi

FCA’s humanitarian aid program in Ukraine focuses on education and the livelihood sector in central and eastern Ukraine. This requires frequent travel and deployment in areas severely affected by the war.

Scope of work and deliveries

Duties and responsibilities include, but are not limited to:

Writing a proposal (40%)

• The Grants Manager (GM) will take the lead in writing FCA Ukraine funding proposals, working closely with the Program, Finance and Admin Teams and FCA Helsinki Grant Advisor to ensure that proposals are prepared on time, of high quality and meet all donor requirements. The Grants Manager will liaise and collaborate with local partners as needed during proposal development.

Donor reporting, quality assurance and compliance (40%)

• For ongoing projects, the GM will lead on quality assurance and compliance issues on behalf of FCA Ukraine. He/she will aim to ensure that FCA’s core global policies on protection, gender equality and inclusion are fully integrated and that donor compliance and reporting requirements are met.
• The GM works closely with project managers to write and submit all required reports. He/she will also:
  • organizing and conducting project kick-off meetings
  • participate in all relevant project meetings to monitor compliance and understand the project to effectively prepare reports and related funding proposals
  • Organize and hold quarterly meetings (planned vs. actual) for each project to review progress against project objectives and assess the need for revision of objectives and activities.

Identifying funding opportunities and potential donors (20%)

• Assess and/or identify relevant fundraising and resource mobilization opportunities based on FCA Ukraine’s priorities and capacity.

Required expertise and qualifications

The candidate must have at least the following qualifications and skills:

• Minimum of four years of experience in international grant management, proposal/business development and program design within the development/humanitarian sector. Experience in Ukraine is a plus.
• Experience in developing proposals with strict requirements and tight deadlines.
• Ability to work independently and meet deadlines with minimal supervision.
• Team player mentality and the ability to collaborate and communicate well.
• Previous knowledge and experience with donor regulations and guidelines (USAID, BHA, ECHO, FCDO, SIDA, Europe Aid, OCHA, private donors etc.)
• Strong networking and relationship building skills.
• Excellent English oral and written communication skills. Knowledge of Ukrainian language is an added advantage.
• Knowledge of emergency education.

The position will be filled as soon as possible and is a temporary employment contract until December 31, 2025with a trial period of six months. Compensation is based on the FCA salary scale and the candidate’s experience level. Preference will be given to candidates who are already working in Ukraine.

Please apply via the link at the latest September 2, 2024Applicants are selected on the basis of a selection procedure and invited for an interview.

Finn Church Aid (FCA) is Finland’s largest development aid organisation and the second largest humanitarian aid organisation in Finland. FCA is a founding member of the international church aid alliance, the ACT Alliance. We strive to create positive change by supporting the most vulnerable people in fragile contexts. We specialise in supporting the rights of local communities to peace, livelihoods and quality education. Qualified and interested candidates, regardless of age, gender, race, religion or ethnic affiliation, are encouraged to apply for the position.

FCA does not tolerate any form of sexual exploitation and abuse, including child abuse in any form. FCA does not tolerate any form of aid embezzlement and illegal actions, and may screen applicants against international lists to ensure due diligence and compliance with anti-money laundering and counter-terrorist financing requirements.

FCA is certified to the Core Humanitarian Standard on Quality and Accountability (CHS).