HR, ADMINISTRATION AND GENERAL SERVICES ASSISTANT – Algeria

Oxfam is committed to preventing all forms of unacceptable behaviour at work, including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and is committed to promoting the well-being of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our Code of Conduct. We are committed to ensuring that only those who share and demonstrate our values ​​are recruited to work for us.

Annual salary and benefits

• Grade 4 – Based on experience

Contract type

• Fixed Term – 100% (full-time: 40 hours/week)

Report to

• HR & Administration Coordinator

Employees reporting directly to this position

• HR and administrative assistant

Key Relationships/Interactions

• Matrix management with HR and administrative staff, Oxfam field office staff and external suppliers.

Location

• Office Algiers/Rabuni Tindouf

Creating a stronger Oxfam network for people living in poverty.

Purpose of the job

Support the HR department in the administrative management of personnel, contribute to the management of the company’s general services and ensure the smooth running of daily activities.

Tasks of the track

1. Administrative management of personnel:
   • Drafting employment contracts, amendments and other administrative documents.
   • Manage personnel files (employment and termination, updating data).
   • Keep track of absences and leave.
   • Make sure HR dashboards are up to date.
2. Support for HR activities:
   • Participate in the recruitment process (sorting resumes, scheduling interviews, welcoming candidates).
   • Contribute to the organization of internal and external training courses.
   • Support in the implementation of HR projects.
3. General services management:
   • Manage office supplies and oversee orders.
   • Coordinate maintenance and cleaning services.
   • Contribute to the logistical organization of internal events.
   • Participate in the purchase of new articles in collaboration with the logistics department.
   • Perform purchasing tasks and ensure that purchasing processes are followed.
   • Manage the guest house, including bookings, maintenance and ensuring guest comfort.
4. Administrative support:
   • Handling physical and telephone reception.
   • Manage incoming and outgoing mail.
   • Ensure the archiving of administrative documents.
   • Prepare minutes of meetings and various reports.
   • Manage tickets, hotel reservations and visa applications for employees.

Job requirements

• Technical:
  • Good command of office programs (Word, Excel, PowerPoint).
  • Knowledge of HR software is a plus.
• Personal:
  • Strict and well organized.
  • Good communication skills.
  • Discretion and respect for confidentiality.
  • Ability to work in a team and set priorities.

Education and experience

• Bac +2/3 in Human Resources, Administration or a similar field.
• 1 to 2 years of experience in a similar position is desirable.

Key Features

• The ability to be sensitive to cultural differences and gender issues, and to strive for equal opportunities.
• The ability to be open and willing to learn about the application of gender mainstreaming, women’s rights and diversity to all aspects of development work.
• Commitment to Oxfam’s safeguarding policy to ensure that all people who come into contact with Oxfam are as safe as possible.

Organizational values

• Responsibility – Our goal-oriented, results-driven approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should be held accountable for their actions as well.
• Authority – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, must feel that they can make a difference.
• Inclusivity – We are open to everyone and embrace diversity. We believe that everyone can contribute, regardless of visible and invisible differences.

How to apply

If you believe your qualifications meet the requirements, please send your CV and a covering letter explaining your suitability based on the essential criteria in the job profile to [email protected].

Closing date: November 2, 2024
Due to the high volume of applications we receive, we regret that we will only contact eligible candidates, usually within 3 weeks of the closing date.