PROJECT MANAGER NES (ADVERTISED AGAIN) – Syrian Arab Republic

(This position is being re-advertised. Please note that if you have previously applied)

Function name: Project Manager

Duration: 12 months with possibility of extension

From: As quickly as possible

Location: Northeast Syria

Closing date for the vacancy: October 6, 2024 (requests on a rolling basis)

Context presentation:

Un Ponte Per ETS (UPP) is an Italian NGO founded in 1991. It began its activities as “Un ponte per Baghdad”, in the aftermath of the first Gulf War, with the aim of organizing solidarity initiatives in support of the Iraqi civilian population. In the following years, UPP missions expanded to Serbia and other countries in the Middle East and the Mediterranean. The NGO aims to prevent armed conflict, protect human rights and support local civil society, especially in the Middle Eastby promoting the link between humanitarian, peacebuilding and development programmes.

Since 2015, UPP has been one of the leading INGOs in the Northeast Syria (NES) response. Providing humanitarian assistance and capacity building of local actors in Health And Protection and environmental health, including waste management. In collaboration with local partners, UPP has developed a comprehensive system of health services provided in 26 facilities, including mobile units, hospitals, primary health care centres and an ambulance network. For more information, please visit our website: www.unponteper.it/en/

MAIN TASKS AND RESPONSIBILITIES

Un Ponte Per is looking for a Senior Administrator who will be responsible for the following main tasks:

• Coordinate the financial management of projects and ensure that UPP and donor financial requirements are met efficiently and effectively, while assessing potential risks.
• Support the registration of all expenditures according to UPP and donor procedures, template and store it in the cloud, also according to the paperless UPP policy.
• Prepare financial documents and reports for headquarters and donors, ensuring that financial regulations are accurate and adhered to within set deadlines.
• Support the UPP Project Manager in managing the project, particularly in the area of ​​financial management, including drafting local staff contracts, managing and updating the cash book, reconciling bank accounts, purchasing and financial reporting according to donor rules.
• Support the Prime Minister in preparing new budget proposals and forecasts with specific inputs to the budgets.

ESSENTIAL REQUIREMENTS:

• University degree in administration or equivalent work experience
• Experience in financial reporting and grant management with a range of external donors using Excel and administrative software
• Experience with reporting and monitoring within tight deadlines
• Effective financial management skills and knowledge of financial systems and procedures
• Experience in working with local partners and within a consortium program.
• Excellent organizational skills with the ability to coordinate activities
• Good reading, arithmetic and ICT skills, including Excel
• Ability to show initiative, be proactive and provide a solution-oriented approach
• Determined and committed to high quality standards
• Ability to establish effective working relationships at all levels, both internally and externally
• Excellent communication and interpersonal skills
• Ability to prioritize, meet deadlines and work calmly under pressure, whilst maintaining flexibility and a professional approach
• Excellent oral and written command of English
• Ability to travel in the Middle East with the same ability as a Western European passport holder. Ability to travel in Europe.

DESIRED REQUIREMENTS:

• Previous professional financial work experience with NGOs
• Experience with major donor funded projects (EU, UN, USAID, AICS, CDCS etc.).
• Experience in emergency project management.
• Knowledge of the Middle Eastern context and relevant local actors.
• Knowledge of Arabic or Italian is an advantage.

UPP requires a criminal record check certificate (issued maximum 3 months before the offer date) to confirm an offer. We are aware that in some countries it may take several weeks for the criminal record check certificate to be released by the competent authorities. However, UPP conducts selections to deploy personnel in emergency programs and the time between the offer and the deployment in the field is often very short. Therefore, we kindly ask all candidates to prepare in time and submit their certificate promptly in case of success in the selection.

OTHER REQUIREMENTS:

Un Ponte Per ETS is an international NGO committed to diversity and inclusion within its teams, in line with the principle of non-discrimination. UPP encourages all candidates, regardless of gender, religion and ethnicity, including persons with disabilities, to apply and be part of the organization.

Ethical behavior

UPP maintains all minimum standards of ethical conduct and strives to raise its standards above the minimum. Zero tolerance is reserved for sexual abuse and exploitation and for child abuse, violence, damage, injury and negligence. UPP participates in the Inter Agency Misconduct reporting scheme, therefore each candidate assures that he/she has never breached any standard in the area of ​​SEA and Child Safeguarding and will not do so in the future. UPP will conduct extensive reference checking and screening on selected candidates which may compromise candidate privacy. Selected candidates will be required to promptly provide a current background check. By submitting an application, the applicant confirms that he/she understands these recruitment procedures.