Advertisement – Senior Procurement Officer – Idleb Syria – SYNAT – Syrian Arab Republic

General description of the program:

GOAL has been active in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL works in Idleb Governorate, both through direct implementation and through partners, delivering food, non-food programmes to highly vulnerable populations and providing water, sanitation and hygiene (WASH) through support to water units, as well as emergency assistance to recently displaced households.

GOAL has been active in the North Aleppo Governorate since 2019, both through direct implementation and through partners. We provide food and other programs to highly vulnerable populations, and emergency assistance to recently displaced households.

Purpose of the job:

To support the effective functioning of the GOAL Syria Procurement Department by carrying out timely and efficient procurement for the GOAL Syria programme activities, in accordance with GOAL policies and procedures and relevant donor requirements and in the spirit of obtaining best value for money (VFM).

Tasks, objectives and powers

Ensure that all procurement procedures at the offices in Idlib are followed effectively, in accordance with the GOAL Logistics Manual and relevant donor requirements.
Prepare electronic and paper procurement files for each PR (requisition form) and ensure all relevant documentation is archived, original and scanned copies, in accordance with the GOAL Procurement Manual and internal audit requirements.
Process the assigned PRs according to the procedures of the GOAL Procurement Manual/Procurement Chart.
Analyze the specifications of the required supplies, work or services and find potential, reliable suppliers who can meet these specifications.
Ensure all suppliers have completed the (ATSC), are in accordance with the procurement process and are up to date.
Check all BAs and related documents and submit them for review to the Proc Manager or Coordinator. Ensure that the necessary signatures for approval are collected from the programs, budget holders and the finance department. In addition, arrange the PCOMs in time.
Review all purchase orders/contracts for all purchasing staff before sending them to budget holders for signature.
Ensure that all selected suppliers are registered on the GOAL Syria supplier list and update it if necessary.
Assist the purchasing manager in managing the purchasing email and keep a close eye on it.
Complete all financial documents, obtain necessary signatures for approval and ensure payment is made to the supplier.
Track the status of all PRs in an Order Tracking System (OTS).
Conduct regular critical analysis of all assigned GOAL suppliers based on criteria of reliability, quality and prices of goods offered, general conditions, after-sales service offered and guaranteed warranty.
Assist the purchasing manager in conducting market research and finding new suppliers.
Assist other departments in finding all information about the materials to be purchased and the available specifications and perform a market analysis.
Follow up the rental of all offices, warehouses and buildings with the logistics department.

Other tasks:

Contribute to the bi-weekly purchasing report with information on purchasing updates.
General tasks to support the overall process and daily tasks of the Purchasing department.

Requirements (essential)

Has a university degree (engineering, economics, business administration, management and humanities or relevant).
At least 3 years of relevant work experience in the purchasing and logistics sector.
Minimum 2 years of experience in the purchasing sector at NGOs.
Trainings relevant to logistics and purchasing, in particular the Supply Chin training.
Minimum 2 years of management experience.
Ability to understand and implement organizational and donor policies.
Strong computer skills in Microsoft packages including Excel, Word and Outlook (with particular emphasis on Excel).
Ability to manage a varied workload and prioritize in a dynamic work environment.
A flexible attitude to work and the willingness to take on additional tasks, work extra hours or work weekends if necessary.
Excellent attention to detail.
Proficiency in writing, speaking and working in English and Arabic.

Requirements (desired)

Ability to manage a varied workload and prioritize in a dynamic work environment.
Diplomacy and negotiation skills.
Basic technical knowledge in the field of humanitarian logistics (e.g. ICT, mechanics, construction, electricity, water, sanitation and hygiene or other).

How to apply

Interested? Then apply for this position by clicking on the button “apply now” and fill in the application form. All applicants must send a motivation letter and an updated CV (no longer than four pages). Both must be in English.

Please note that we will only contact eligible candidates.

GOAL has the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates who apply for this position for other similar positions at GOAL at the same level and with similar job descriptions, experience and education requirements.

Qualified female candidates are strongly encouraged to apply.

The deadline for registration is October 3, 2024 However, you are encouraged to apply immediately as we review applications on an ongoing basis. Therefore, if we identify a suitable candidate, we may withdraw the vacancy prior to the closing date of the advertisement.

Please note that GOAL does not charge any fees or have any other financial obligations at any stage of the recruitment process (application, interview, processing, training, introduction) or other costs, or requests information about the bank accounts of applicants. GOAL does not cooperate with intermediary institutions and individuals or employment agencies during the recruitment process. If a fee or payment is requested from you during the application or at any other stage of the recruitment process, please do not respond.

GOAL accepts no responsibility for the accuracy, errors or omissions of the information contained in translated advertisements from an independent party on other sites or through other channels.

General terms and conditions

Protection

Children and vulnerable adults must be protected to the greatest extent possible from intentional or unintentional actions and failings that expose them to the risk of abuse, sexual exploitation, injury and other harm. One of the ways that GOAL demonstrates this ongoing commitment to protection is by incorporating rigorous background and reference checks into the selection process for all candidates.

Accountability within GOAL

In addition to our Safeguarding Policy, GOAL is an equal opportunities employer and operates a set of integrity policies. Any candidate offered a job at GOAL is expected to adhere to the following key areas of accountability:

Adhere to GOAL’s policies and procedures regarding security, code of conduct, health and safety, data protection and confidentiality, the ‘do no harm’ principle and unacceptable behaviour protocols.
Please report any concerns about the welfare of a child or vulnerable adult or about abuses within our programme area.
Report any concerns about inappropriate behavior by a GOAL employee or partner.

This job description is for guidance only on the role available. GOAL reserves the right to amend this document. All published closing dates are approximate. Due to the nature of GOAL’s work, we aim to fill vacancies as quickly as possible. This means that we close adverts as soon as we have found the right candidate, which may be before the published closing date. We therefore encourage interested candidates to apply as early as possible.

Thank you.