Data Management Associate at UNHCR – Bucharest, Romania

Figure

GS6

Type of employee/partner

General service

Rode

Temporary > Temporary assignment/appointment

Difficulty level

H (no hardship)

Family type

Family

Residential location (if applicable)

Target start date

25-10-2024

Target end date

14-10-2025

Deadline for applications

October 14, 2024

Standard job description

Data management employee

Organizational setting and working relationships
The Data Management Associate is normally supervised by a professional staff member who provides the incumbent with general guidelines and work plans. The incumbent works completely independently, under the supervision of the supervisor. He/she can directly manage support staff.
Contracts are mainly with colleagues at the same location to exchange information and discuss work plans. There are external contacts with national and local authorities for data collection and exchange.

All UNHCR staff members are responsible for carrying out their duties as reflected in their job description. They do this within their delegated powers, in accordance with UNHCR’s regulatory framework, which includes the UN Charter, UN Staff Rules and Regulations, UNHCR policies and administrative instructions, as well as relevant accountability frameworks. In addition, staff members must discharge their responsibilities in a manner consistent with core, functional, cross-functional and management competencies and UNHCR standards.

‘s core values ​​of professionalism, integrity and respect for diversity.

Tasks
– Manage the use, maintenance and technical support of databases used in the operation, including planning and supervision of data collection, entry and verification; production of standard and ad hoc reports.
– Generate statistical reports based on the standard reporting formats and ad hoc reports, graphs and tables as required by management.
– Provide training to UNHCR staff and staff of implementing partners in relevant aspects of data management where necessary.
– It may be necessary to coordinate with GIS colleagues to ensure data collection is compatible with GIS.
– Archiving and backup of database systems; ensure the security of databases; perform database administrator functions.
– Assist in the development of new applications/databases required by UNHCR offices/units in the area of ​​their responsibilities to carry out their duties smoothly.
– Ensure customer databases are up to date by identifying and tracking what is relevant and accurate in an accessible manner.
– May be required to support registration activities, including ProGres technical support and on-site assistance.
– May be required to support voluntary repatriation activities, including reconciliation of VolRep data from the asylum country and reception centers, verification of Voluntary Repatriation Forms (VRFs), and coordination with VolRep Centers (VRCs) on information issues.
– Develop forms and tools for data collection and analysis.
– Have access to relevant data and files.

– Support the identification and management of risks and seek to seize opportunities that impact accountability objectives. Ensure risk decision-making based on the functional area of ​​work. Raise risks, issues and concerns with a supervisor or relevant functional colleague(s).
– Perform other related duties as required.

Minimum qualifications

Years of experience/diploma level
3 years of relevant experience with a high school diploma; or 2 years of relevant work experience with a Bachelor’s degree or equivalent or higher

Field(s) of education
Not applicable.

Certificates and/or licenses
Information Technology Data Management
(Certificates and licenses marked with an asterisk* are essential)

Relevant work experience
Essential
Not specified.

Desirable
Not specified.

Functional skills
DM database management
Programs of PG-UNHCR
DM-ArcGIS (Geographical Information System)
TR Training – Virtual and face-to-face
IT computer knowledge
(Functional skills marked with an asterisk* are essential)

Language requirements
For international professional and field jobs: knowledge of English and the UN working language of the place of employment, if not English.
For national professional jobs: knowledge of English and the UN working language of the place of employment, if not English and the local language.
For general service jobs: knowledge of English and/or the UN working language of the place of employment, if not English.

All UNHCR employees must contribute individually and collectively to a working environment in which everyone feels safe and is able to carry out their duties. This includes showing no tolerance for sexual exploitation and abuse, harassment, including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate behavior, supporting ongoing dialogue on these matters and speaking out and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a standard job description for all UNHCR positions with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications related to the specific operation and/or position. Such requirements are incorporated by reference into this job description and will be considered in the screening, shortlisting and selection of candidates.

Desired candidate profile

Essential
2 years in data collection, data analysis or statistical field. Understanding different data collection methods. Familiarity with planning, programming, strategic planning, project development and resource mobilization. Solid general computer knowledge, including proficiency in various MS Office applications, SQL Server Management, PowerBI, Visual Studio, email/internet; familiarity with database management and use of applications; and office technology equipment.
Excellent communication skills (oral and written); excellent drafting, phrasing, presenting and reporting skills, as well as efficiency in tailoring communications and messages to different audiences. Ability to work professionally and effectively and adapt in a challenging environment; the ability to work effectively in a multicultural team of international and national staff, promoting team spirit and mutual support among team members.

Desirable
Experience with data analysis in development or humanitarian contexts. Understanding the principles and concepts of international protection and UNHCR. Experience collecting and analyzing data in field situations. Experience working with partners including host and donor governments, humanitarian and development partners. Knowledge of international protection, human rights and international humanitarian law. Insight into the civil registry and other national population registration systems. Experience working with or in national statistical agencies. Experience providing technical support to team members and on-site assistance. Assist in supervising staff and delegating activities on a daily basis. Providing assistance in implementing organizational strategies and methodologies for populations of concern. Provide decisions and accountability regarding daily activities.

Recruitment as a UNHCR staff member and involvement in an affiliated UNHCR program or as an intern is subject to successful reference checks and integrity declarations.
Non-EU citizens are invited to upload any residence permits or relevant documents under the ‘Certifications’ section, by selecting the type ‘Personnel administration – Other’. Applications from non-EU citizens will be processed if they are in the country legally.”
For more information on how to apply, please visit the ‘UNHCR – Application and Selection’ page at https://www.unhcr.org/how-to-apply.html.
The recruitment process for this vacancy may include a written test and/or oral interview. No late applications will be accepted.
UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origin, religion or belief, or sexual orientation. UNHCR does not charge any fees at any stage of the recruitment process (application, interview, processing, training or other costs).
NOTE: A person whose mother, father, son, daughter, brother or sister is a UNHCR staff member, including a temporary appointment holder or a member of affiliated staff, is not eligible to apply.
Reward:
A competitive remuneration and benefits package will be offered upon appointment.
G6 – Salary range: NET 8,652.86 RON – NET 10,969.84 RON.

Advantages:
Annual Leave: UNHCR staff members on temporary assignment accrue annual leave of 1.5 working days for each full calendar month of service (i.e. 18 working days per year).

Pension system: Employees with a temporary appointment for a period of 364 days become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health Insurance: Locally recruited staff in Romania will be enrolled in the Health Insurance Plan (MIP). Coverage is also optionally available to eligible dependents.

Functional evacuation

No functional clearance is required for this position

Required languages ​​(expected general proficiency is at least B2 level)

English

,

,

Desired languages

Romanian

,

Ukrainian

,

Russian

Additional qualifications

Skills

DM-ArcGIS (Geographical Information System), DM-Database Management, IT-Computer Literacy, PG-UNHCR’s programs, TR-Training – Virtual and face-to-face

Education

Certifications

Data management – different, information technology – different

Work experience

UNHCR salary calculator

https://icsc.un.org/Home/SalaryScales

Other information